Adding a gmail account to Outlook using IMAP

Adding a gmail account using IMAP will give you access to your gmail messages and labels but not your Google calendar or contacts. If you also need access to your Google calendar or contacts in Outlook see "Setting Up Google Apps Sync".

1. Before you start, you need to assure IMAP access has been turned on in your gmail settings. See “Read Gmail messages on other email clients using IMAP”.  You will need to allow less secure apps to use your account by changing a gmail setting available here.

2. In addition, if you are using Google 2-step-verification you may need to set up a unique Google app password that will be used with Outlook. See “Sign in using App Passwords”.

3. In Outlook, Go to “File”, “Account Settings”, and “Account Settings”. The “Account Settings” window will be displayed. Click "New".

   

4. Click “Next”.

   

5. Click “Manual setup or additional server types” and then “Next”.

   

6. Click “POP or IMAP” and then “Next”.

   

7. Fill in fields as  in the example below set the Account Type: “IMAP”, Incoming mail server: “imap.gmail.com”, Outgoing mail server (SMTP): “smtp.gmail.com”, User Name: “yourID@nmu.edu”and Password: your NMU password or the App Password created earlier. Click the “More Settings” button.

   

8. Click the “Outgoing Server” tab. Check the “My outgoing server (SMTP) requires authentication” check box and “Use same settings as my incoming server” button.

   

9. Click the “Advanced” tab and set “Use the following type of encrypted connection:” to “SSL”. The “Incoming server (IMAP):” should default to port “993”. Set the “Outgoing server (SMTP):” to port “587”. Set the second “Use the following type of encrypted connection:” to “TLS”. Click “OK”.

   

10. Change the “Mail to keep offline:” cache slide control to “3 months” or “6 months”. This limits how much of your gmail content is kept offline on your computer’s hard drive.

     

11. Click “Next” and your access will be verified. Once verified click “Close” and “Finish”.

     

12. Your IMAP account should be displayed in the “Account Settings” window. Click “Close”. You should see your gmail content available to you in the navigation pane on the left side of the Outlook window.

     

Rate this Article: 
No votes yet
Documentation Category: